Submission Guidelines for Undergraduate Honors Theses
REQUIRED DOCUMENTS FOR SUBMISSION
Final version of your thesis, including the cover sheet, in PDF format. Cover sheets should be scanned, with the names and signatures of all committee members. Make sure your thesis is in Adobe Acrobat (PDF) format.
How to Submit Your Thesis
1. Create a W&M Publish account by going to "My Account" in upper left of screen under W&M logo.
2. Once your account is created, Login to W&M Publish and select "Submit Research" link on left side menu or click here.
3. Please read and accept submission & distribution agreement by checking box at bottom of page.
4. Enter the descriptive information about your thesis.
5. Select the Embargo Terms if you choose to restrict access.
6. Select a Creative Commons License (select none if you do not choose to use a CC license).
7. Upload your thesis.
8.. Select "Submit" and the process is complete.
9. In 4-6 weeks you will receive an email notifying you when your thesis has been accepted and is available online at W&M Publish.
After you have submitted your electronic thesis it will be available as follows:
- The full text will be openly available in W&M Publish, at a unique, permanent URL, unless you selected an embargo.
- Embargo thesis; only the full text will be restricted. The title, abstract, author and subject classification will be available during and after the embargo.
- A description will appear in the Library catalog and in OCLC WorldCat, with a link to the document
- Your thesis/dissertation will be indexed and available through search engines (such as Google)
Take-down requests are not honored for legacy honors theses submitted to the W&M Digital Archive (prior to spring 2014) or new honors thesis submissions to W&M Publish.
Before submitting honors theses, authors must agree to a non-exclusive distribution license agreement which grants the College of William & Mary the "non-exclusive right to reproduce, and distribute your submission (including the abstract) to the public as well as the right to migrate or convert your submission, without alteration of content, to any medium or format for the purpose of preservation or continued distribution."
Authors are given the ability to embargo honors theses upon submission for a specified time period not to exceed 2 years. Embargos requested after submission will be directed to the The Charles Center for review and decisions. As is policy of W&M University Archives and pursuant to state agency records retention schedule GS 111 101085 which governs the retention of student theses and dissertations, honors theses produced in partial fulfillment of a degree from W&M are considered permanent college record and are therefore, barring an established term-limited embargo upon submission to the W&M Libraries ETD Repository, considered permanent public record.